Job Description
Join Metropolitan Innovations Group as an Entry-Level Executive Assistant and launch your career in a dynamic Philadelphia-based firm. We're seeking a motivated professional to provide high-level administrative support to our executive team while gaining exposure to corporate operations, client relations, and strategic project coordination. This role offers structured mentorship and clear pathways for advancement into administrative management or specialized operational roles.
Our collaborative culture values initiative, attention to detail, and proactive communication. You'll work in our Center City offices with hybrid flexibility and comprehensive benefits including health insurance, 401(k) matching, and professional development stipends.
Responsibilities
- Manage executive calendars, coordinate complex meeting schedules, and arrange domestic travel logistics
- Prepare and distribute confidential correspondence, reports, and presentation materials using Microsoft Office Suite
- Act as primary liaison between executives and internal/external stakeholders through professional communication
- Organize digital filing systems and maintain confidential records in compliance with company protocols
- Assist with special projects including event coordination, vendor management, and process documentation
- Coordinate departmental operations including inventory management, office supply procurement, and facility requests
Qualifications
- Associate's degree or equivalent combination of education and relevant experience
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and Google Workspace
- Exceptional written and verbal communication skills with polished professional demeanor
- Strong organizational abilities with demonstrated attention to detail in past roles
- Ability to manage competing priorities in a fast-paced environment
- Discretion handling confidential information and sensitive situations
- Proactive problem-solving approach with willingness to learn new systems and processes