Job Description
Join our dynamic team at Coastal Innovations Group as an Entry-Level Executive Assistant! We're urgently seeking a motivated individual to support our leadership team in a fast-paced, collaborative environment. This is a fantastic opportunity to launch your administrative career while working with industry professionals in Virginia Beach's thriving business district. Enjoy competitive compensation, comprehensive benefits, and a supportive workplace culture that values growth and innovation.
Responsibilities
- Provide comprehensive administrative support to executives including calendar management, travel coordination, and meeting preparation
- Manage incoming communications professionally via phone, email, and digital platforms
- Prepare and distribute confidential documents, reports, and presentations with precision
- Coordinate office operations including supply inventory, vendor relationships, and facility management
- Assist in project coordination by tracking timelines and maintaining documentation
- Act as primary point of contact for internal and external stakeholders
- Maintain organized filing systems for both physical and digital records
Qualifications
- High school diploma or equivalent; associate's degree preferred
- 1-2 years of administrative or customer service experience
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional written and verbal communication skills
- Strong organizational abilities with attention to detail
- Ability to manage confidential information with discretion
- Proactive problem-solving skills and adaptability
- Valid driver's license and reliable transportation