Job Description
Join our dynamic team at Pacific Northwest Innovations as an Entry Level Executive Assistant! We're seeking a motivated individual to support our executive leadership team with daily operations, calendar management, and project coordination. This is a fantastic opportunity to build foundational administrative skills in a fast-paced, collaborative environment. Our Portland headquarters offers modern amenities, professional development opportunities, and a culture that values work-life balance.
We provide comprehensive training and mentorship to help you grow your career in business administration. If you're detail-oriented, tech-savvy, and eager to learn, we encourage you to apply!
Responsibilities
- Manage executive calendars, scheduling appointments, and coordinating meetings
- Handle incoming communications (emails, calls, mail) and route appropriately
- Prepare and edit correspondence, reports, and presentation materials
- Assist with travel arrangements and expense report processing
- Support project coordination through document management and follow-up tasks
- Maintain organized filing systems (digital and physical)
- Collaborate with cross-functional teams on administrative projects
- Perform ad-hoc administrative tasks as needed
Qualifications
- High school diploma or equivalent; associate's degree preferred
- 1-2 years of administrative or office experience
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Excellent written and verbal communication skills
- Strong organizational skills and attention to detail
- Ability to multitask and prioritize in a fast-paced environment
- Professional demeanor with customer service focus
- Willingness to learn new systems and processes