Job Description
Join our dynamic team at Oakland Innovations Group as an Entry Level Executive Assistant! This is your gateway to a rewarding career in administrative support. We're seeking a motivated professional to provide comprehensive assistance to our executive team while learning essential business operations. Enjoy a collaborative environment with growth opportunities, competitive compensation, and benefits including health insurance and retirement plans. If you're detail-oriented, tech-savvy, and eager to build your professional foundation in Oakland's thriving business district, apply today!
Responsibilities
- Manage executive calendars, schedule appointments, and coordinate meetings
- Prepare, edit, and distribute professional correspondence and documents
- Organize and maintain electronic and physical filing systems
- Assist with travel arrangements and expense report processing
- Screen incoming communications and redirect inquiries appropriately
- Support department projects through research and data compilation
- Perform basic bookkeeping tasks and invoice processing
- Coordinate office logistics and vendor relationships
Qualifications
- Associate's degree or equivalent administrative experience
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel)
- Exceptional written and verbal communication skills
- Strong organizational abilities with attention to detail
- Ability to manage multiple priorities in a fast-paced environment
- Professional demeanor and customer service orientation
- Basic knowledge of office equipment and digital tools
- Valid California driver's license (for occasional errands)