Job Description
Join our dynamic team at Global Innovations Group as an Entry-Level Executive Assistant and launch your career in the heart of NYC! We're urgently seeking a motivated individual to provide crucial support to our C-suite executives in a fast-paced corporate environment. This is a rare opportunity to gain hands-on experience in operations, scheduling, and stakeholder management while working alongside industry leaders. Our Manhattan headquarters offers a collaborative culture with growth opportunities and competitive benefits. If you're organized, detail-oriented, and ready to hit the ground running, we encourage you to apply immediately!
Responsibilities
- Manage executive calendars, scheduling appointments, and coordinating complex travel arrangements
- Prepare and edit confidential documents, reports, and presentations using Microsoft Office Suite
- Act as primary point of contact for internal and external stakeholders, maintaining professional communication
- Coordinate departmental meetings, including agenda preparation, minute-taking, and follow-up tasks
- Assist with expense reports, invoice processing, and basic bookkeeping functions
- Manage office inventory, procurement, and vendor relationships for operational supplies
- Support special projects and ad-hoc administrative tasks as assigned by senior leadership
Qualifications
- Associate's degree or Bachelor's degree in Business Administration or related field
- 0-2 years of administrative or assistant experience (internships acceptable)
- Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
- Exceptional written and verbal communication skills
- Strong organizational abilities with meticulous attention to detail
- Ability to prioritize tasks and manage competing deadlines in a high-pressure environment
- Proactive problem-solving approach and adaptability to changing priorities
- Professional demeanor with discretion handling confidential information