Job Description
Join our fast-paced financial services firm in Midtown Manhattan as an Entry Level Executive Assistant. This urgent opening offers a unique launchpad for career growth in a prestigious corporate environment. You'll provide critical support to C-suite executives while mastering high-level administrative functions. We're seeking a proactive, tech-savvy professional eager to develop executive support skills in a dynamic setting. Full benefits package and professional development included.
Responsibilities
- Manage executive calendars, meetings, and travel arrangements with precision
- Prepare confidential documents, reports, and presentations using Microsoft Office Suite
- Coordinate cross-departmental communications and logistics for high-profile projects
- Screen and prioritize incoming communications (calls, emails, correspondence)
- Assist with expense reports, invoicing, and basic bookkeeping tasks
- Manage office inventory and vendor relationships
- Support special events and client meetings with flawless execution
Qualifications
- Associate's degree or higher in Business Administration or related field
- 0-2 years of administrative or executive support experience
- Advanced proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with meticulous attention to detail
- Strong written and verbal communication abilities
- Ability to thrive in high-pressure situations with competing priorities
- Professional demeanor and discretion with confidential information
- Proactive problem-solving and adaptability to changing demands