Job Description
Join our dynamic team at Pioneer Solutions Group as an Entry-Level Executive Assistant and launch your administrative career in Portland's thriving business district. We're seeking a motivated individual to support our C-suite executives with daily operations, calendar management, and project coordination. This is a unique opportunity to gain hands-on experience in a fast-paced environment while receiving mentorship from industry professionals. Our company culture values innovation, collaboration, and professional growth, offering clear pathways for advancement into senior roles. Immediate start date available for qualified candidates.
Responsibilities
- Manage executive calendars, scheduling appointments, and coordinating complex travel arrangements
- Prepare and distribute confidential documents, reports, and correspondence
- Coordinate cross-departmental meetings and take detailed meeting minutes
- Assist with onboarding new hires and maintain office supplies inventory
- Handle incoming communications via phone and email with professionalism
- Support special projects including research and data compilation
- Maintain digital filing systems and ensure document security protocols
Qualifications
- High school diploma or equivalent; associate's degree preferred
- 1+ years of administrative or customer service experience
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with attention to detail
- Strong written and verbal communication abilities
- Ability to multitask and prioritize in a fast-paced environment
- Professional demeanor with discretion handling confidential information
- Valid Oregon driver's license and reliable transportation