Job Description
Join our innovative team at Pacific Horizon Partners as an Entry-Level Executive Assistant and launch your administrative career in San Diego's vibrant business district. We're seeking a motivated professional to support our C-suite executives and drive operational excellence. This hybrid role offers mentorship, growth opportunities, and a collaborative environment where your organizational skills will shine.
Our company culture values initiative, attention to detail, and proactive problem-solving. You'll gain exposure to executive decision-making processes while mastering essential administrative functions. We provide comprehensive training and competitive benefits including health insurance, 401(k) matching, and professional development stipends.
Responsibilities
- Manage executive calendars, coordinate meetings, and arrange domestic travel logistics
- Prepare confidential documents, presentations, and reports using Microsoft Office Suite
- Screen incoming communications, prioritize correspondence, and draft professional responses
- Coordinate office operations including supply inventory, vendor relations, and facility maintenance
- Assist with project coordination, meeting preparation, and event planning
- Maintain digital filing systems and ensure data security protocols are followed
- Support team initiatives through ad-hoc research and administrative tasks
Qualifications
- Associate's degree or equivalent combination of education and experience
- Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint)
- Exceptional organizational skills with meticulous attention to detail
- Strong written and verbal communication abilities
- Ability to manage competing priorities in a fast-paced environment
- Professional demeanor with discretion handling confidential information
- Proactive problem-solving approach and eagerness to learn