Job Description
Join our dynamic team at Oakland Innovations Group as an Entry Level Assistant and launch your career in a fast-paced, collaborative environment. We're urgently seeking a motivated professional to provide essential administrative support across multiple departments. This role offers unparalleled growth opportunities and hands-on experience in operations, client relations, and project coordination. If you're organized, tech-savvy, and eager to learn, we want to hear from you!
Responsibilities
- Manage calendars, schedule appointments, and coordinate logistics for executive team
- Process invoices, expense reports, and financial documentation with precision
- Support onboarding processes by preparing new hire materials and orientations
- Assist in event planning and meeting coordination for internal/external stakeholders
- Maintain digital and physical filing systems for critical company documents
- Act as first point of contact for internal communications and vendor inquiries
- Perform data entry and update CRM systems with accurate information
- Support special projects as assigned by department leads
Qualifications
- Associate's degree or equivalent combination of education/experience
- Proficiency in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint)
- Excellent written and verbal communication skills
- Strong organizational abilities with attention to detail
- Ability to prioritize tasks and meet deadlines in a fast-paced setting
- Basic knowledge of CRM systems (e.g., Salesforce, HubSpot) preferred
- Proactive problem-solving approach with adaptability to changing priorities
- Valid California driver's license and reliable transportation