Job Description
We're seeking a highly motivated Entry Level Administrative Assistant to join our dynamic team in San Jose! This urgent opening offers immediate opportunity for growth in a fast-paced tech environment. No prior experience required – we provide comprehensive training to develop essential administrative skills. Enjoy competitive benefits, flexible scheduling, and a collaborative workplace culture. Perfect for recent graduates or career changers ready to launch their administrative careers!
Responsibilities
- Manage calendars, scheduling, and meeting coordination for executive team
- Handle incoming communications (phone, email, correspondence) with professionalism
- Maintain accurate digital filing systems and document databases
- Assist with onboarding processes and new hire paperwork
- Support departmental projects through data entry and report compilation
- Coordinate office supplies inventory and vendor communications
- Facilitate cross-departmental communication and task delegation
Qualifications
- High school diploma or equivalent required; associate's degree preferred
- Proficient in Microsoft Office Suite (Word, Excel, Outlook)
- Exceptional written and verbal communication skills
- Strong attention to detail with organizational abilities
- Ability to multitask and prioritize in fast-paced environments
- Basic knowledge of office equipment (printers, scanners, copiers)
- Positive attitude with willingness to learn new systems
- US work authorization required