Job Description
Join our dynamic team immediately! Pacific Business Solutions is urgently hiring an Entry-Level Administrative Assistant to support our fast-paced operations in downtown San Diego. This is a fantastic opportunity for career growth with competitive benefits and a collaborative work environment. If you're detail-oriented, tech-savvy, and ready to make an impact, apply today!
Responsibilities
- Manage calendars, schedule appointments, and coordinate meetings for department heads
- Handle incoming communications (phone, email, mail) and route appropriately
- Prepare and edit documents, reports, and presentations using Microsoft Office Suite
- Organize and maintain digital filing systems with strict confidentiality protocols
- Assist with onboarding processes including new hire paperwork and training coordination
- Support event planning and logistics for company meetings and client functions
- Perform basic bookkeeping tasks including expense reports and invoice processing
Qualifications
- High school diploma or equivalent; associate's degree preferred
- 1+ years of administrative or clerical experience (internships acceptable)
- Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
- Exceptional written and verbal communication skills
- Strong organizational abilities with meticulous attention to detail
- Ability to multitask and prioritize in a deadline-driven environment
- Professional demeanor with customer-focused mindset
- Valid California driver's license (for occasional off-site errands)