Job Description
We're urgently seeking a motivated Entry Level Administrative Assistant to join our dynamic team in Oakland, CA. This is your chance to launch your administrative career with a forward-thinking organization offering competitive compensation and rapid growth opportunities. As a key support role, you'll ensure seamless office operations while developing essential business skills. Join us now to become part of Oakland's thriving professional community!
Responsibilities
- Manage daily office operations including scheduling, mail processing, and supply inventory
- Handle incoming communications via phone and email with professionalism and urgency
- Maintain digital filing systems and ensure accurate record-keeping
- Coordinate meetings and travel arrangements for department staff
- Prepare and distribute correspondence, reports, and presentations
- Support data entry tasks with meticulous attention to detail
- Assist with onboarding processes for new hires
- Perform ad-h administrative duties as needed to support team objectives
Qualifications
- High school diploma or equivalent required; associate's degree preferred
- 0-2 years of administrative or office support experience
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
- Exceptional organizational skills with ability to prioritize tasks
- Strong written and verbal communication abilities
- Ability to work independently and collaboratively in fast-paced environments
- Attention to detail with high accuracy in data handling
- Valid driver's license and reliable transportation