Job Description
We are seeking a dynamic and organized Entry Level Administrative Assistant to join our growing team in San Jose. At Summit Operations Group, we pride ourselves on fostering a supportive environment where entry-level talent can thrive and develop into key operational leaders.
In this role, you will be the backbone of our daily operations, supporting senior management and ensuring smooth office workflows.
Responsibilities
- Calendar Management: Schedule and coordinate meetings, appointments, and travel arrangements for senior executives.
- Communication Hub: Serve as the primary point of contact for internal and external stakeholders, managing phone calls and emails.
- Document Preparation: Draft, proofread, and edit correspondence, reports, and presentations with a high degree of accuracy.
- Office Operations: Maintain office supplies inventory, manage filing systems, and coordinate with vendors for office maintenance.
- Data Entry: Perform accurate data entry tasks into our CRM and database systems to ensure up-to-date records.
- Event Coordination: Assist in planning and executing company events, team building activities, and client reception.
Qualifications
- Education: High School Diploma or GED required; Associate’s degree or Bachelor’s degree preferred.
- Software Proficiency: Must be proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Communication: Excellent verbal and written communication skills with a professional demeanor.
- Organization: Strong attention to detail and the ability to prioritize tasks in a fast-paced environment.
- Reliability: Proven track record of punctuality and professional conduct.
- Adaptability: Willingness to learn new systems and adapt to changing priorities.