Job Description
Join our dynamic team as an Entry-Level Administrative Assistant and kickstart your career in a fast-paced tech hub! We're seeking organized, detail-oriented individuals to support our daily operations with precision and professionalism. This is a unique opportunity to grow your administrative skills while working alongside industry leaders in San Jose's thriving business district. Enjoy competitive benefits, mentorship programs, and a supportive work culture designed for professional development.
Responsibilities
- Manage calendars, schedule appointments, and coordinate meetings
- Handle incoming communications (calls, emails, mail) and route appropriately
- Prepare, edit, and distribute professional correspondence and documents
- Maintain organized filing systems (digital and physical)
- Assist with onboarding processes and new employee orientation
- Support department heads with data entry and report compilation
- Coordinate office supplies inventory and vendor relationships
- Perform ad-hist clerical tasks as needed by the executive team
Qualifications
- High school diploma or equivalent; Associate's degree preferred
- 1+ years of administrative or office support experience
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
- Excellent written and verbal communication skills
- Strong organizational and time-management abilities
- Ability to maintain confidentiality and handle sensitive information
- Proactive problem-solving approach and attention to detail
- Valid California driver's license (for occasional errands)