Job Description
Join our fast-paced team as an Entry-Level Administrative Assistant and launch your career in Oakland's thriving business district. We're seeking a motivated individual to provide essential support across daily operations while growing administrative expertise in a collaborative environment. This role offers mentorship and clear pathways for advancement into specialized administrative or executive support positions.
Responsibilities
- Manage calendars, schedule appointments, and coordinate logistics for 5+ executives
- Process incoming communications (phone, email, mail) with professional etiquette
- Prepare and distribute correspondence, reports, and presentation materials
- Maintain digital filing systems with strict attention to confidentiality protocols
- Coordinate office supplies inventory and vendor relationships
- Support event planning and meeting coordination including travel arrangements
- Assist with onboarding processes and new hire paperwork
Qualifications
- Associate's degree or equivalent combination of education/experience
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Strong written and verbal communication skills
- Exceptional attention to detail and organizational abilities
- Ability to prioritize tasks in a dynamic environment
- Basic knowledge of office equipment (copiers, scanners, multi-line phones)
- Proactive problem-solving approach with positive attitude