Job Description
Welcome to Apex Administrative Services, where we are seeking a motivated and detail-oriented Entry Level Administrative Assistant to join our growing team in Oakland, CA. This is an exceptional opportunity for recent graduates or career changers to launch their professional journey in a vibrant corporate environment.
As a vital member of our operations team, you will play a key role in maintaining efficiency and professionalism across our daily workflows. We offer a competitive benefits package and a supportive culture dedicated to your professional growth.
Key Benefits:
- Competitive pay: $18 - $22 per hour
- Comprehensive health, dental, and vision insurance
- Paid time off and holiday pay
- Training and mentorship programs
- Modern office located in the heart of downtown Oakland
If you are organized, eager to learn, and ready to make an impact, we want to hear from you.
Responsibilities
- Manage high-volume incoming communications, including answering phones, responding to emails, and routing inquiries efficiently.
- Schedule and coordinate internal and external meetings, ensuring all necessary materials and agendas are prepared in advance.
- Perform accurate data entry, maintain updated digital databases, and organize physical filing systems for easy retrieval.
- Greet and welcome visitors to the office with a professional and friendly demeanor, directing them to the appropriate personnel.
- Prepare and edit correspondence, reports, presentations, and other documents using Microsoft Office Suite.
- Assist with general office upkeep, including managing inventory, ordering supplies, and maintaining a clean workspace.
- Support the senior management team with special projects and ad-hoc administrative tasks as needed.
Qualifications
- High school diploma or GED required; Associate’s degree or Bachelor’s degree in Business Administration or related field is preferred.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) with a willingness to learn new software.
- Strong written and verbal communication skills with a professional telephone manner.
- Excellent organizational skills and the ability to multitask in a fast-paced environment.
- Demonstrated attention to detail and high level of accuracy in data handling.
- Reliable, punctual, and able to adhere to a professional dress code.
- Previous administrative experience is a plus, but not required for this entry-level position.