Job Description
We are seeking a highly organized and motivated Entry Level Administrative Assistant to join our dynamic team in the heart of New York City. This is an exceptional opportunity for driven individuals looking to launch their career in a corporate environment with room for rapid professional growth.
In this pivotal role, you will support our daily operations by managing schedules, coordinating communications, and ensuring our office runs efficiently. We value enthusiasm, attention to detail, and a willingness to learn. No prior experience is required; we provide comprehensive on-the-job training to help you succeed.
Why Join Us?
- Competitive salary with performance bonuses.
- Full health, dental, and vision insurance.
- Paid training and career advancement opportunities.
- Collaborative and modern office culture in Midtown Manhattan.
Responsibilities
- Manage and maintain complex calendars, scheduling appointments, and coordinating meetings for department heads.
- Compose, proofread, and distribute professional emails, memos, and reports with a high degree of accuracy.
- Greet visitors and direct them to the appropriate personnel or department in a professional and welcoming manner.
- Perform accurate data entry into company databases and CRM systems to keep records up-to-date.
- Handle incoming and outgoing calls, screen inquiries, and relay messages promptly.
- Prepare internal documents, presentations, and agendas for weekly staff meetings.
- Assist in organizing company events, team building activities, and office logistics.
Qualifications
- High school diploma or GED required; Associate’s degree or Bachelor’s degree in a related field is a plus.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace.
- Excellent verbal and written communication skills with a professional tone.
- Strong organizational skills with the ability to prioritize tasks in a fast-paced environment.
- Keen attention to detail and a commitment to maintaining high-quality standards.
- Ability to multitask and adapt quickly to changing priorities.
- Reliable transportation and willingness to work on-site in New York City.