Job Description
Join our dynamic team at Pacific Coast Solutions as an Entry Level Administrative Assistant and launch your career in a thriving coastal city! We're seeking motivated individuals with excellent organizational skills to support our operations in Long Beach. This full-time position offers comprehensive training and growth opportunities within a supportive environment. If you're detail-oriented, tech-savvy, and passionate about providing exceptional administrative support, we want to hear from you!
Responsibilities
- Manage incoming communications including phone calls, emails, and mail routing
- Perform data entry and maintain accurate digital records using Microsoft Office Suite
- Coordinate office calendars, meetings, and travel arrangements for executives
- Prepare professional correspondence, reports, and presentation materials
- Assist with onboarding processes and new employee training
- Manage office inventory and supply procurement
- Support cross-departmental projects with administrative tasks
- Uphold confidentiality and professional standards in all interactions
Qualifications
- High school diploma or equivalent required; associate's degree preferred
- Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint)
- Strong written and verbal communication skills
- Exceptional attention to detail and organizational abilities
- Ability to multitask and prioritize in a fast-paced environment
- Basic knowledge of office equipment (printers, scanners, copiers)
- Positive attitude with willingness to learn new systems
- Must be authorized to work in the United States