Job Description
Join our dynamic team in San Diego as an Entry Level Administrative Assistant and kickstart your career in a supportive, fast-paced environment. This immediate opening offers hands-on experience in office operations, client communication, and workflow optimization. Perfect for recent graduates or career changers looking to build foundational administrative skills. Enjoy competitive pay, flexible scheduling, and opportunities for professional growth within our innovative organization.
Responsibilities
- Manage daily office operations including mail processing, supply inventory, and equipment maintenance
- Support scheduling, calendar management, and travel coordination for department staff
- Assist in preparing professional correspondence, reports, and presentation materials
- Handle incoming communications via phone, email, and in-person inquiries
- Organize and maintain digital filing systems with meticulous attention to detail
- Coordinate meetings and events, including logistics and participant follow-up
- Perform data entry and basic bookkeeping tasks with accuracy
Qualifications
- High school diploma or equivalent; associate's degree preferred
- 1-2 years of administrative or customer service experience
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
- Excellent written and verbal communication skills
- Strong organizational abilities with attention to detail
- Ability to multitask and prioritize in a fast-paced setting
- Professional demeanor and collaborative team spirit
- Available for immediate start and flexible scheduling