Job Description
Join our dynamic team at Philadelphia Business Solutions as an Entry-Level Administrative Assistant! We're seeking a motivated individual to support our daily operations and contribute to our growing success. This immediate opening is perfect for recent graduates or career-changers looking to launch their administrative careers in a supportive environment. You'll gain hands-on experience in office coordination, client communication, and project support while working alongside industry professionals in Philadelphia's vibrant downtown district. Our company culture emphasizes growth, collaboration, and work-life balance, with opportunities for advancement into specialized administrative roles. If you're organized, detail-oriented, and eager to learn, we want to hear from you!
Responsibilities
- Manage calendars, schedule appointments, and coordinate meeting logistics
- Handle incoming communications via phone, email, and in-person inquiries
- Prepare, edit, and distribute professional correspondence and documents
- Maintain digital and physical filing systems for department records
- Assist with office inventory management and supply procurement
- Support data entry and basic report generation using MS Office Suite
- Collaborate with team members on cross-departmental projects
- Perform ad-hoc administrative tasks as assigned by supervisors
Qualifications
- High school diploma or equivalent required; associate's degree preferred
- 0-2 years of administrative or office support experience
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
- Excellent written and verbal communication skills
- Strong organizational abilities with attention to detail
- Ability to multitask and prioritize in a fast-paced environment
- Professional demeanor and customer service mindset
- Must be authorized to work in the United States