Job Description
Launch your administrative career with Coastal Business Solutions! We're seeking a motivated Entry Level Administrative Assistant to join our dynamic team in Long Beach, CA. This is your opportunity to gain hands-on experience in a supportive environment where you'll develop essential office skills while contributing to our mission of delivering exceptional client service. If you're detail-oriented, tech-savvy, and eager to grow, we want to meet you!
Responsibilities
- Manage calendars, schedule appointments, and coordinate meeting logistics
- Perform data entry with 95%+ accuracy in CRM systems
- Handle incoming communications (phone, email, mail) professionally
- Prepare and format documents, reports, and presentations
- Organize and maintain digital/physical filing systems
- Assist with onboarding new hires and office supply inventory
- Support cross-departmental projects as assigned
Qualifications
- High school diploma or equivalent; relevant coursework preferred
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
- Basic knowledge of office equipment (copiers, scanners, phone systems)
- Excellent written and verbal communication skills
- Strong organizational abilities and attention to detail
- Ability to multitask in a fast-paced environment
- Positive attitude with willingness to learn new systems