Job Description
Join our dynamic team at Oakland Business Solutions as an Entry-Level Administrative Assistant! We're seeking organized, tech-savvy individuals to support our fast-growing operations. This is an excellent opportunity to launch your career in administrative support with competitive benefits and growth potential. You'll be the backbone of our office, ensuring seamless daily operations while gaining exposure to business management fundamentals.
Responsibilities
- Manage calendars, schedule appointments, and coordinate meetings
- Handle incoming communications (phone, email, mail) with professionalism
- Maintain digital and physical filing systems with meticulous attention to detail
- Assist with basic bookkeeping tasks and expense report processing
- Prepare, edit, and distribute business documents and correspondence
- Coordinate office supplies inventory and equipment maintenance
- Support HR functions onboarding new team members
- Act as primary point of contact for internal and external stakeholders
Qualifications
- Associate's degree or equivalent combination of education/experience
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
- Exceptional written and verbal communication skills
- Strong organizational abilities with attention to detail
- Ability to multitask and prioritize in a fast-paced environment
- Basic understanding of office protocols and confidentiality standards
- Proactive problem-solving approach and collaborative mindset
- Reliable transportation to downtown Oakland office