Job Description
We're urgently seeking a detail-oriented Entry Level Administrative Assistant to join our dynamic team in Long Beach, CA. This is a fantastic opportunity for motivated individuals to launch their career in a supportive, fast-paced environment. You'll be the backbone of our office operations, ensuring seamless administrative workflows while gaining invaluable hands-on experience. We offer competitive compensation, comprehensive benefits, and a clear path for growth within our organization.
Responsibilities
- Manage and maintain office calendars, schedules, and appointment coordination
- Handle incoming communications via phone, email, and in-person inquiries
- Process and organize confidential documents with strict attention to detail
- Assist with onboarding new hires including equipment setup and paperwork
- Support departmental projects through data entry, report preparation, and document management
- Coordinate office supplies inventory and procurement processes
- Act as primary point of contact for internal and external stakeholders
Qualifications
- High school diploma or equivalent required; Associate's degree preferred
- 1-2 years of administrative or office support experience
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
- Exceptional organizational skills and time management abilities
- Strong written and verbal communication skills
- Ability to multitask and prioritize in a fast-paced environment
- High level of confidentiality and professionalism
- Valid California driver's license (for occasional errands)