Job Description
Join our dynamic team as an Entry-Level Administrative Assistant and kickstart your career in Philadelphia's thriving business district. We're urgently seeking organized professionals to support our daily operations with precision and enthusiasm. This full-time role offers comprehensive training, competitive benefits, and clear pathways for growth. If you're a recent graduate or transitioning into administrative work with strong organizational skills, apply today to join our supportive environment where your contributions matter.
Responsibilities
- Manage calendars, scheduling, and meeting coordination for department heads
- Process incoming communications (calls, emails, mail) and direct inquiries appropriately
- Maintain digital and physical filing systems with meticulous attention to detail
- Assist with document preparation, formatting, and distribution using MS Office Suite
- Coordinate office logistics including supply inventory and vendor communications
- Support team projects through data entry, report compilation, and research tasks
- Contribute to office efficiency by implementing streamlined administrative workflows
Qualifications
- High school diploma or equivalent; associate's degree preferred
- 1+ years of administrative experience or relevant internship
- Proficiency in Microsoft Office (Word, Excel, Outlook, Teams)
- Exceptional written and verbal communication skills
- Strong organizational abilities with demonstrated attention to detail
- Proactive problem-solving approach in fast-paced environments
- Ability to multitask while maintaining accuracy and deadlines
- Professional demeanor with customer service orientation