Job Description
Join our dynamic Philadelphia team as an Entry Level Administrative Assistant and launch your career in a fast-paced corporate environment! We're seeking motivated individuals to provide essential support to our executive team while gaining hands-on experience in office operations. This is a rare opportunity to build foundational skills in administrative coordination with competitive compensation and growth potential. Our collaborative culture values fresh perspectives and offers structured training programs for career advancement.
Responsibilities
- Manage calendars, schedule appointments, and coordinate meetings for department leadership
- Handle incoming communications including phone calls, emails, and mail with professionalism
- Maintain digital and physical filing systems with meticulous attention to detail
- Assist with onboarding processes including new hire paperwork and system access
- Prepare and distribute confidential documents, reports, and presentation materials
- Coordinate office logistics including supply inventory, equipment maintenance, and vendor relationships
- Support event planning and meeting coordination for internal and external stakeholders
Qualifications
- High school diploma or equivalent; associate's degree preferred
- 0-2 years of administrative or office support experience
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with ability to prioritize competing tasks
- Strong written and verbal communication abilities
- Detail-oriented with high level of accuracy in documentation
- Ability to maintain confidentiality and exercise professional judgment
- Reliable transportation for occasional local errands