Job Description
Join our dynamic team as an Entry Level Administrative Assistant and launch your career in a fast-paced corporate environment! This full-time position offers comprehensive training and growth opportunities within a Fortune 500 company. You'll be the backbone of our operations, supporting executive teams and ensuring seamless office workflows. Enjoy competitive benefits, including health insurance, 401(k) matching, and professional development stipends. Perfect for recent graduates or career changers with strong organizational skills.
Responsibilities
- Manage executive calendars, scheduling appointments, and coordinating travel arrangements
- Handle incoming communications via phone, email, and in-person with professionalism
- Maintain digital and physical filing systems with strict confidentiality protocols
- Prepare, edit, and distribute correspondence, reports, and presentation materials
- Coordinate office supplies inventory and vendor relationships
- Support team projects with data entry, document formatting, and research assistance
- Facilitate meeting logistics including room setup, catering, and technology support
Qualifications
- High school diploma or equivalent; associate's degree preferred
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
- Exceptional written and verbal communication skills
- Strong attention to detail and organizational abilities
- Ability to multitask and prioritize in deadline-driven environments
- Basic understanding of office equipment (copiers, scanners, video conferencing)
- Professional demeanor with customer service experience
- Willingness to learn new technologies and systems