Job Description
Join our dynamic team at Pacific Coast Partners as an Entry Level Administrative Assistant! We're seeking motivated individuals ready to launch their careers in a supportive, fast-paced environment. Perfect for recent graduates or professionals with 1-2 years of experience, this role offers comprehensive training and growth opportunities within our Long Beach headquarters. Enjoy competitive benefits, flexible scheduling options, and a collaborative workplace culture.
Responsibilities
- Provide comprehensive administrative support to department teams including scheduling, correspondence, and document management
- Manage digital filing systems and maintain accurate electronic records
- Coordinate office operations including supply inventory, equipment maintenance, and vendor communications
- Support meeting preparations including agenda creation, room setup, and minute-taking
- Assist with data entry and basic report generation using Microsoft Office Suite
- Handle incoming communications professionally via phone, email, and in-person inquiries
- Collaborate on cross-departmental projects with minimal supervision
Qualifications
- High school diploma or equivalent; associate's degree preferred
- 1-2 years of administrative support or customer service experience
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
- Exceptional organizational skills with attention to detail
- Strong written and verbal communication abilities
- Ability to multitask and prioritize in a deadline-driven environment
- Professional demeanor and proactive problem-solving approach
- Valid California driver's license (occasional local errands required)