Job Description
Join our dynamic team at Oakland Business Solutions as an Entry-Level Administrative Assistant and kickstart your career in a supportive, growth-oriented environment. We're seeking organized and motivated individuals to provide essential operational support to our busy office. This role offers comprehensive training and clear pathways for advancement within our company. Enjoy a modern workspace in downtown Oakland with competitive benefits including health insurance, paid time off, and professional development stipends. If you're passionate about building administrative expertise and thrive in collaborative settings, we encourage you to apply today!
Responsibilities
- Manage daily office operations including scheduling, mail handling, and supply inventory
- Support team members with document preparation, filing, and data entry
- Coordinate meeting logistics including room reservations, catering, and equipment setup
- Handle incoming communications professionally via phone, email, and in-person
- Maintain accurate digital and physical filing systems
- Assist with basic bookkeeping tasks and expense report processing
- Support special projects as assigned by department leadership
Qualifications
- High school diploma or equivalent required; associate's degree preferred
- 1-2 years of administrative or office support experience
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
- Strong attention to detail and organizational skills
- Excellent written and verbal communication abilities
- Ability to multitask and prioritize in a fast-paced environment
- Professional demeanor with customer service focus
- Willingness to learn new systems and processes