Job Description
Launch your administrative career with InnovateTech Solutions, a leading tech firm in San Jose! We're seeking a motivated Entry-Level Administrative Assistant to support our dynamic team in a collaborative, fast-paced environment. Enjoy competitive benefits, professional development opportunities, and a chance to grow with an industry leader. Join us in shaping the future of tech!
Responsibilities
- Manage calendars, schedule appointments, and coordinate meetings
- Handle incoming communications (phone, email, mail) and prioritize inquiries
- Prepare and edit documents, presentations, and reports using Microsoft Office Suite
- Organize and maintain filing systems (digital and physical)
- Assist with onboarding new hires and office supply inventory
- Support departmental projects with data entry and research tasks
- Collaborate with cross-functional teams to ensure seamless operations
Qualifications
- High school diploma or equivalent; Associate's degree preferred
- 1+ years of administrative or customer service experience
- Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
- Strong organizational skills with attention to detail
- Excellent written and verbal communication abilities
- Ability to multitask and prioritize in a fast-paced setting
- Proactive problem-solving and time management skills
- Positive attitude and willingness to learn new systems