Job Description
Join our dynamic team at Innovate Solutions Inc., a leading tech firm in San Diego's vibrant downtown! We're seeking a motivated Entry Level Administrative Assistant to support our executive team and drive daily operations. This is your gateway to a thriving career in a supportive environment with growth opportunities. Enjoy competitive benefits, flexible scheduling, and a collaborative culture that values innovation and professional development.
Responsibilities
- Manage executive calendars, schedule meetings, and coordinate travel arrangements
- Handle incoming communications via phone, email, and in-person inquiries
- Prepare, edit, and distribute professional documents and presentations
- Maintain organized filing systems (digital and physical)
- Assist with onboarding new hires and office supply inventory
- Support event planning and meeting logistics
- Perform light bookkeeping and expense report processing
Qualifications
- High school diploma or equivalent; Associate's degree preferred
- 0-2 years administrative or office experience
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
- Exceptional written and verbal communication skills
- Strong organizational abilities and attention to detail
- Proactive problem-solving approach
- Ability to multitask in a fast-paced environment
- Valid California driver's license (for occasional errands)