Job Description
Join our dynamic team at Apex Business Solutions as an Entry Level Administrative Assistant! We're urgently seeking a motivated and detail-oriented individual to support our operations in the heart of downtown Indianapolis. This is an exceptional opportunity to launch your career in a supportive environment with rapid growth potential. No prior experience required – we provide comprehensive training!
As a cornerstone of our administrative team, you'll gain hands-on experience in office management, client relations, and operational efficiency. Our collaborative culture values initiative and professional development, offering clear pathways for advancement. Enjoy competitive compensation, comprehensive benefits, and the chance to build foundational skills in a thriving industry.
Responsibilities
- Manage executive calendars and coordinate complex scheduling across departments
- Process incoming communications including phone calls, emails, and mail with professionalism
- Maintain accurate digital and physical filing systems using Microsoft Office Suite
- Assist with onboarding new hires and coordinate office supply inventory
- Support event planning and meeting logistics for internal and external stakeholders
- Perform data entry and generate routine administrative reports
- Act as primary point of contact for vendor relationships and service requests
Qualifications
- High school diploma or equivalent required; associate's degree preferred
- Proficient in Microsoft Office (Word, Excel, Outlook, Teams)
- Exceptional organizational skills with attention to detail
- Strong written and verbal communication abilities
- Ability to multitask and prioritize in a fast-paced environment
- Professional demeanor with customer service mindset
- Willingness to learn new systems and processes
- Valid driver's license and reliable transportation