Job Description
Join our dynamic team at Coastal Business Solutions as an Entry Level Administrative Assistant and launch your career in a thriving Long Beach business environment. We're seeking a motivated, detail-oriented professional to support our daily operations while gaining hands-on experience in administrative workflows. This full-time position offers competitive compensation, comprehensive training, and clear pathways for growth within our organization.
Our ideal candidate thrives in fast-paced settings and values precision, professionalism, and proactive problem-solving. You'll collaborate with department leaders to maintain office efficiency while developing transferable skills in communication, organization, and digital tools. Enjoy modern workspace amenities, flexible scheduling options, and a supportive team culture dedicated to your success.
Responsibilities
- Manage and maintain digital filing systems, ensuring accurate document organization and retrieval
- Coordinate calendars, schedule appointments, and arrange travel logistics for executive team members
- Process incoming communications (emails, calls, mail) and route inquiries to appropriate departments
- Assist with onboarding processes including new hire paperwork and equipment setup
- Prepare and distribute reports, presentations, and correspondence using Microsoft Office Suite
- Track inventory of office supplies and coordinate procurement with vendors
- Support event coordination including meeting setup, catering arrangements, and logistics management
Qualifications
- High school diploma or equivalent; associate's degree preferred
- Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with ability to manage multiple priorities
- Strong written and verbal communication abilities
- Experience with scheduling software (e.g., Calendly) preferred
- Ability to maintain confidentiality and handle sensitive information
- Proactive problem-solving mindset with attention to detail
- Valid California driver's license and reliable transportation