Job Description
Launch your administrative career in San Francisco's vibrant tech hub! Innovate Solutions Group is seeking a detail-oriented Entry-Level Administrative Assistant to support our executive team. This is your gateway to mastering essential office operations while working alongside industry leaders. Enjoy competitive benefits, professional development opportunities, and a collaborative environment in our downtown SF headquarters.
Responsibilities
- Manage calendars, coordinate meetings, and schedule appointments across departments
- Process incoming communications (calls, emails, mail) and route inquiries appropriately
- Prepare and edit correspondence, reports, and presentation materials
- Maintain digital and physical filing systems with meticulous attention to detail
- Assist with onboarding new hires and office supply inventory management
- Support event planning and logistics for company meetings and functions
- Perform data entry and maintain accurate records in CRM systems
Qualifications
- High school diploma or equivalent; associate's degree preferred
- 0-2 years of administrative or office support experience
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
- Exceptional organizational skills and ability to prioritize competing tasks
- Strong written and verbal communication abilities
- Proactive problem-solving approach with minimal supervision
- Ability to handle confidential information with discretion