Job Description
Launch Your Career with Apex Solutions Group
We are looking for a motivated and detail-oriented Entry-Level Administrative Assistant to join our thriving team in Phoenix, AZ. If you are organized, professional, and eager to grow in a corporate environment, we want to meet you.
At Apex Solutions Group, we pride ourselves on fostering a culture of excellence and support. As an administrative assistant, you will be the backbone of our operations, ensuring our team remains efficient and productive.
What You Will Do:
- Calendar Management: Schedule appointments, manage internal calendars, and coordinate meetings.
- Communication: Screen incoming calls and emails, redirecting inquiries to the appropriate team members.
- Documentation: Prepare reports, presentations, and memos with a focus on accuracy and clarity.
- Data Management: Perform data entry tasks and maintain organized filing systems (digital and physical).
- Travel Coordination: Arrange travel itineraries, including flights, hotels, and local transport.
Responsibilities
- Manage complex schedules and coordinate meetings across multiple time zones.
- Assist with the preparation of meeting agendas, presentation materials, and minutes.
- Process incoming invoices, expense reports, and purchase orders.
- Support the department with special projects and ad-hoc administrative requests.
- Maintain an inventory of office supplies and place orders as needed.
Qualifications
- High school diploma or GED required; Associate’s degree or Bachelor’s degree preferred.
- Proven experience in an administrative role or internship is a plus.
- Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint) and Google Workspace.
- Strong organizational skills with the ability to prioritize tasks effectively.
- Excellent verbal and written communication skills.