Job Description
Join Urban Innovations Group's dynamic team as an Entry Level Administrative Assistant and kickstart your career in Philadelphia's thriving business district. We're seeking motivated individuals eager to gain hands-on experience in a fast-paced, collaborative environment. This role offers comprehensive training, mentorship, and clear pathways for growth within our organization. Enjoy competitive benefits, flexible work arrangements, and the opportunity to work alongside industry leaders shaping Philadelphia's future.
Responsibilities
- Provide comprehensive administrative support to department teams including scheduling, correspondence, and document management
- Manage calendars, coordinate meetings, and arrange travel logistics using digital tools
- Maintain organized filing systems (physical and digital) for critical business documents
- Assist with onboarding processes, including new hire paperwork and equipment setup
- Support data entry and record-keeping with precision and attention to detail
- Coordinate office supplies inventory and vendor communications
- Act as first point of contact for internal and external stakeholders
Qualifications
- Associate's degree or equivalent combination of education and experience
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
- Exceptional written and verbal communication skills
- Strong organizational abilities with meticulous attention to detail
- Proactive problem-solving approach and adaptability
- Ability to multitask and prioritize in deadline-driven environments
- Valid driver's license and reliable transportation
- Previous internship or volunteer experience preferred