Job Description
Join our dynamic team at Baltimore Business Solutions as an Entry Level Administrative Assistant and kickstart your career in a supportive, growth-oriented environment. We're seeking motivated individuals who thrive in fast-paced settings and want to develop foundational administrative skills while contributing to our mission of delivering exceptional client service. Located in the heart of Baltimore's business district, our office offers a collaborative culture with competitive benefits and clear pathways for advancement.
As a key member of our operations team, you'll gain hands-on experience in office coordination, client communication, and process optimization. We provide comprehensive training and mentorship to help you succeed. If you're organized, detail-oriented, and eager to learn, this is your opportunity to build a strong professional foundation in one of America's most vibrant cities.
Responsibilities
- Manage calendars, schedule appointments, and coordinate meetings for department leadership
- Handle incoming communications via phone, email, and in-person with professionalism
- Maintain digital and physical filing systems with meticulous attention to detail
- Prepare, edit, and distribute correspondence, reports, and presentation materials
- Assist with onboarding processes including new hire paperwork and orientation
- Support budget tracking and expense report processing using Excel
- Coordinate office logistics including supply inventory and vendor communications
- Collaborate on special projects requiring research, data compilation, and presentation support
Qualifications
- High school diploma or equivalent; associate's degree preferred
- 1+ years of internship, volunteer, or part-time administrative experience
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional written and verbal communication skills
- Strong organizational abilities with proven attention to detail
- Ability to multitask and prioritize in deadline-driven environments
- Professional demeanor and polished client-facing presence
- Willingness to learn proprietary software systems with training