Job Description
Join our dynamic team as an Entry Level Administrative Assistant and launch your career in a supportive environment where growth is prioritized. Coastal Business Solutions is seeking a motivated individual to provide essential support to our operations department. This immediate opening offers comprehensive training and opportunities for advancement within our Long Beach headquarters. Enjoy competitive benefits, flexible scheduling options, and a collaborative workplace culture.
Responsibilities
- Manage incoming communications via phone, email, and in-person inquiries with professionalism
- Maintain digital and physical filing systems with precision and confidentiality
- Coordinate calendars, meetings, and travel arrangements for department leadership
- Process invoices, expense reports, and purchase orders accurately
- Assist in onboarding new employees with orientation materials
- Support special projects including data entry and document preparation
- Collaborate with cross-functional teams to ensure operational efficiency
Qualifications
- High school diploma or equivalent required; associate's degree preferred
- Proficient in Microsoft Office Suite (Word, Excel, Outlook)
- Excellent written and verbal communication skills
- Strong organizational abilities with attention to detail
- Ability to multitask and prioritize deadlines in fast-paced settings
- Previous office experience or relevant coursework preferred
- Valid driver's license and reliable transportation
- Must pass background check and drug screening