Job Description
Join our dynamic team as an Entry-Level Administrative Assistant and launch your career in Chicago's thriving business district. We're seeking motivated individuals to provide essential support across our fast-paced office environment. This full-time role offers comprehensive training, competitive benefits, and clear pathways for advancement within our organization. Perfect for recent graduates or career changers looking to build foundational administrative expertise in a collaborative setting.
Responsibilities
- Manage calendars, schedule appointments, and coordinate meetings for department leadership
- Handle incoming communications via phone, email, and in-person inquiries
- Prepare, edit, and distribute professional correspondence and documents
- Maintain digital and physical filing systems with strict confidentiality protocols
- Assist with onboarding processes and new hire orientation materials
- Support office operations including supply inventory and equipment maintenance
- Collaborate with cross-functional teams on special projects and event coordination
Qualifications
- High school diploma or equivalent; associate's degree preferred
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
- Exceptional organizational skills with attention to detail
- Strong written and verbal communication abilities
- Ability to multitask in a fast-paced environment
- Professional demeanor and customer-focused mindset
- Basic understanding of office equipment and digital tools
- Valid work authorization in the United States