Job Description
Join our dynamic team at Mesa Professional Services as an Entry Level Administrative Assistant! We're seeking motivated individuals to support our operations with professionalism and enthusiasm. This role offers hands-on experience in office management, client relations, and administrative workflows. Enjoy competitive pay, comprehensive training, and a supportive environment designed to accelerate your career growth. If you're organized, detail-oriented, and eager to learn, we want to hear from you!
Responsibilities
- Manage daily office operations including mail handling, supply inventory, and equipment maintenance
- Support scheduling, calendar management, and appointment coordination for team members
- Assist with document preparation, data entry, and record-keeping using Microsoft Office Suite
- Handle incoming communications professionally via phone, email, and in-person interactions
- Collaborate with departments to coordinate meetings, events, and travel arrangements
- Perform light bookkeeping tasks including invoice processing and expense reporting
- Contribute to process improvements and maintain organized filing systems
Qualifications
- High school diploma or equivalent; associate's degree preferred
- 1+ years of office administration or customer service experience
- Proficiency in Microsoft Office (Word, Excel, Outlook) and Google Workspace
- Exceptional organizational skills with ability to multitask in fast-paced settings
- Strong written and verbal communication abilities
- Detail-oriented with high accuracy in data entry and documentation
- Proactive problem-solving approach and willingness to learn new systems