Job Description
Launch your administrative career at Innovate SF, a dynamic tech hub in the heart of downtown San Francisco! We're seeking a motivated Entry Level Administrative Assistant to support our fast-paced operations. This role offers unparalleled growth opportunities in a collaborative environment where your organizational skills will directly impact our success. Enjoy competitive compensation, comprehensive benefits, and a clear path for career advancement. If you're detail-oriented, tech-savvy, and ready to thrive in one of America's most vibrant cities, apply today!
Responsibilities
- Manage executive calendars, schedule meetings, and coordinate logistics across departments
- Process invoices, expense reports, and financial documentation with precision
- Support HR functions including onboarding, data entry, and record maintenance
- Prepare professional correspondence, presentations, and reports using Microsoft Office Suite
- Oversee office inventory management, vendor relations, and facility coordination
- Assist with event planning and coordination for company meetings and conferences
- Act as first point of contact for visitors and manage switchboard operations
Qualifications
- Associate's degree or equivalent administrative certification (or equivalent experience)
- Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with ability to manage competing priorities
- Strong written and verbal communication abilities
- Experience with CRM systems (Salesforce preferred) or databases
- Ability to maintain confidentiality and handle sensitive information
- Proactive problem-solving approach and attention to detail
- Valid California driver's license (for occasional errands)