Job Description
Join our dynamic team in the nation's capital and kickstart your administrative career! Capital Associates Inc. is seeking a motivated Entry Level Administrative Assistant to support our fast-paced office in Washington DC. This role offers unparalleled exposure to government affairs operations while providing comprehensive training in office management, client relations, and executive support. If you're a recent graduate or transitioning into administrative work with exceptional organizational skills and a passion for public service, this is your opportunity to thrive in a prestigious DC environment.
Responsibilities
- Manage calendars, schedule appointments, and coordinate complex meeting logistics for senior executives
- Handle incoming communications including phone calls, emails, and correspondence with professionalism
- Prepare, edit, and distribute confidential documents, reports, and presentations
- Assist with office procurement, inventory management, and vendor coordination
- Support event planning and logistics for client meetings and industry conferences
- Maintain digital filing systems and ensure accurate record-keeping
- Collaborate with cross-functional teams to streamline administrative workflows
Qualifications
- Associate's degree or equivalent combination of education and experience
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
- Exceptional written and verbal communication skills
- Strong attention to detail and ability to manage competing priorities
- Professional demeanor with ability to maintain confidentiality
- Proactive problem-solving approach and adaptability to changing priorities
- US citizenship or valid work authorization required