Job Description
Are you a highly organized individual looking to kickstart your career in a dynamic environment? Louisville Administrative Services is seeking a dedicated Entry Level Administrative Assistant to join our growing team. In this role, you will play a vital role in ensuring our daily operations run smoothly and efficiently. We offer a competitive benefits package, opportunities for growth, and a supportive work culture.
Why Join Us?
- Competitive hourly wage ($16.00 - $20.00)
- Health, Dental, and Vision Insurance
- Paid Time Off (PTO)
- Professional Development Training
Responsibilities
- General Office Management: Answer multi-line phones, greet visitors, and manage incoming and outgoing mail.
- Scheduling & Coordination: Schedule appointments, organize calendars, and coordinate travel arrangements for staff.
- Document Management: Prepare, proofread, and distribute memos, letters, and reports using Microsoft Office Suite.
- Data Entry & Filing: Maintain accurate digital and physical filing systems, enter data into databases, and ensure records are up-to-date.
- Meeting Support: Prepare meeting materials, take minutes during meetings, and set up conference rooms.
- Vendor Relations: Order and maintain office supplies and manage relationships with service vendors.
- Customer Service: Assist clients and visitors with inquiries and direct them to the appropriate personnel.
Qualifications
- Education: High school diploma or GED required; Associate’s degree preferred.
- Experience: No prior experience required; entry-level candidates are encouraged to apply.
- Skills: Proficient in Microsoft Word, Excel, and Outlook; basic typing skills (40+ WPM).
- Communication: Excellent verbal and written communication skills with a professional demeanor.
- Organization: Strong attention to detail and ability to prioritize tasks in a fast-paced environment.
- Reliability: Must be punctual, dependable, and possess a positive attitude.