Job Description
We are seeking a motivated Entry Level Administrative Assistant to join our dynamic team in Louisville, KY. This is a fantastic opportunity for recent graduates or career changers looking to launch their professional career in a supportive environment. We pride ourselves on our fast-paced culture and offer immediate on-the-job training to help you grow.
As a key member of our operations team, you will be the face of our company and the backbone of our daily workflow. We are looking for a detail-oriented individual who is ready to dive in and contribute from day one.
Responsibilities
- Manage Office Operations: Oversee daily administrative tasks to ensure smooth office workflow and efficiency.
- Data Management: Perform accurate data entry and maintain organized digital and physical filing systems.
- Communication Support: Handle incoming calls, emails, and mail with a professional and courteous demeanor.
- Scheduling: Assist with calendar management and coordinate meetings and appointments.
- Customer Service: Provide exceptional support to clients and visitors visiting our Louisville location.
- Inventory Control: Monitor office supply levels and assist with ordering and restocking as needed.
- Project Assistance: Support senior staff with various ad-hoc projects and administrative duties.
Qualifications
- Education: High school diploma or equivalent required; Associate’s degree is a plus.
- Experience: No prior administrative experience required; we provide comprehensive training.
- Technical Skills: Proficient in Microsoft Office Suite (Word, Excel, Outlook).
- Attention to Detail: Strong ability to maintain accuracy in data entry and record-keeping.
- Communication: Excellent verbal and written communication skills.
- Reliability: Must be punctual, organized, and capable of working independently.
- Availability: Must be available for full-time hours, Monday through Friday.