Job Description
Join our dynamic team at Chicago Business Solutions Inc. as an Entry-Level Administrative Assistant and launch your career in a thriving business environment. We're seeking motivated individuals with strong organizational skills to support our daily operations. This full-time position offers comprehensive training and growth opportunities in a collaborative downtown Chicago setting. Enjoy competitive benefits, flexible scheduling options, and a supportive workplace culture that values professional development.
Responsibilities
- Manage calendars, schedule appointments, and coordinate meetings for department staff
- Handle incoming communications including phone calls, emails, and correspondence
- Prepare, edit, and distribute professional documents and reports
- Maintain organized filing systems (digital and physical)
- Assist with onboarding processes for new employees
- Support departmental projects with data entry and documentation
- Coordinate office supplies inventory and procurement
- Act as primary point of contact for internal and external stakeholders
Qualifications
- High school diploma or equivalent required (Associate's degree preferred)
- 1-2 years of administrative or office experience preferred
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
- Excellent written and verbal communication skills
- Strong attention to detail and organizational abilities
- Ability to multitask and prioritize competing deadlines
- Professional demeanor and customer service mindset
- Basic knowledge of office equipment (printers, scanners, copiers)