Job Description
Join our dynamic team at Baltimore Business Solutions as an Entry Level Administrative Assistant! We're a forward-thinking firm dedicated to empowering Baltimore's workforce. This is your gateway to a thriving administrative career in a supportive environment with growth opportunities.
As the backbone of our operations, you'll ensure seamless office functions while gaining hands-on experience in essential business processes. We provide comprehensive training and mentorship to help you excel. If you're organized, detail-oriented, and passionate about supporting business success, this role is your perfect launchpad.
Responsibilities
- Manage incoming communications (calls, emails, visitors) with professionalism and efficiency
- Maintain digital filing systems and ensure data accuracy across platforms
- Coordinate calendars, schedule meetings, and manage logistics for team events
- Prepare correspondence, reports, and presentations using Microsoft Office Suite
- Support onboarding processes by creating welcome packets and training materials
- Assist with accounts payable/receivable tasks and expense reporting
- Collaborate with cross-functional teams to streamline administrative workflows
Qualifications
- High school diploma or equivalent; associate's degree preferred
- Basic proficiency in Microsoft Office (Word, Excel, Outlook)
- Exceptional organizational skills and attention to detail
- Strong written and verbal communication abilities
- Ability to multitask in a fast-paced environment
- Proactive problem-solving approach with a positive attitude
- Willingness to learn new systems and processes
- Valid work authorization and reliable transportation