Job Description
Join our dynamic team at Phoenix Business Solutions as an Entry Level Administrative Assistant! This is your gateway to a rewarding career in a supportive environment where your organizational skills and eagerness to learn will make a real impact. We're looking for motivated individuals ready to grow with us while providing essential support to our operations. Enjoy competitive compensation, comprehensive benefits, and a collaborative workplace in the heart of Phoenix's thriving business district.
Responsibilities
- Manage calendars, schedule appointments, and coordinate meetings for department leadership
- Handle incoming communications via phone, email, and in-person with professionalism
- Prepare, edit, and distribute documents using Microsoft Office Suite
- Maintain organized digital and physical filing systems for records and reports
- Assist with onboarding processes including new hire paperwork and orientation
- Support cross-departmental projects with data entry and report compilation
- Coordinate office supplies inventory and vendor relationships
- Act as primary point of contact for internal inquiries and external partners
Qualifications
- High school diploma or equivalent; associate's degree preferred
- 0-2 years of administrative or office support experience
- Proficiency in Microsoft Office (Word, Excel, Outlook)
- Exceptional written and verbal communication skills
- Strong attention to detail and time management abilities
- Ability to handle confidential information with discretion
- Proactive problem-solving and adaptability in fast-paced settings
- Valid Arizona driver's license and reliable transportation