Job Description
Join our dynamic team at City Innovate Solutions, a leading Philadelphia-based firm committed to urban excellence. We're seeking a motivated Entry Level Administrative Assistant to support our operations department. This role offers exceptional growth opportunities in a collaborative environment where your organizational skills will directly impact our success.
As a cornerstone of our administrative team, you'll gain hands-on experience in corporate operations while developing professional skills that will propel your career forward. We provide comprehensive training and a supportive culture that values initiative and attention to detail.
Responsibilities
- Manage office calendars and coordinate complex meeting schedules across multiple departments
- Handle incoming communications including phone calls, emails, and correspondence with professionalism
- Maintain digital and physical filing systems with precision and confidentiality
- Assist with travel arrangements, expense reports, and procurement processes
- Prepare and distribute professional correspondence, reports, and presentation materials
- Support onboarding processes for new team members
- Collaborate with department heads to prioritize administrative tasks and deadlines
Qualifications
- Associate's degree or equivalent combination of education and experience
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with attention to detail
- Strong written and verbal communication abilities
- Ability to multitask effectively in a fast-paced environment
- Professional demeanor and customer service mindset
- Basic understanding of office equipment and digital tools
- Philadelphia residency preferred (not required)