Job Description
We're urgently seeking a motivated Entry Level Administrative Assistant to join our dynamic team in downtown Chicago. This is an exceptional opportunity for recent graduates or career-changers to gain hands-on experience in a fast-paced corporate environment. You'll be the backbone of our office operations, supporting executives and departments with professionalism and precision. If you're organized, tech-savvy, and eager to grow your administrative career, apply today to start your journey with us!
Responsibilities
- Manage calendars, schedule appointments, and coordinate meetings for executive team
- Handle incoming communications including phone calls, emails, and correspondence
- Prepare, edit, and distribute professional documents, reports, and presentations
- Maintain organized filing systems (physical and digital) for records and documents
- Assist with onboarding processes including new hire paperwork and orientation
- Coordinate office supplies inventory and procurement
- Support event planning and logistics for company meetings and functions
Qualifications
- Associate's degree or equivalent combination of education and experience
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
- Exceptional organizational skills and attention to detail
- Strong written and verbal communication abilities
- Ability to multitask and prioritize in a deadline-driven environment
- Proactive problem-solving mindset with customer service focus
- Experience with administrative software (e.g., Salesforce, Asana) preferred