Job Description
Join our dynamic team at Baltimore City Innovations as an Entry Level Administrative Assistant! This immediate opening is perfect for motivated individuals starting their career in office administration. You'll support daily operations, manage communications, and contribute to our mission of advancing urban innovation. Enjoy competitive pay, comprehensive benefits, and a collaborative work environment in the heart of Baltimore.
Responsibilities
- Manage incoming communications via phone, email, and in-person inquiries
- Coordinate calendars, meetings, and office logistics for department heads
- Maintain digital and physical filing systems with precision
- Assist with onboarding new employees and training materials
- Process expense reports and purchase orders accurately
- Support special projects including event coordination and data compilation
- Collaborate with cross-functional teams to ensure seamless operations
Qualifications
- High school diploma or equivalent; college coursework preferred
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
- Exceptional organizational and time-management skills
- Strong written and verbal communication abilities
- Ability to handle confidential information with discretion
- Proactive problem-solving approach
- Basic understanding of office equipment (copiers, scanners, etc.)
- Positive attitude and willingness to learn new systems