Job Description
Join our dynamic Indianapolis team as an Entry Level Administrative Assistant and launch your career in a supportive environment where your organizational skills shine. At Innovate Solutions Inc., we value fresh perspectives and offer hands-on training to help you thrive in this critical support role. You'll be the backbone of our operations, ensuring seamless day-to-day functionality while gaining exposure to professional growth opportunities.
Our collaborative culture encourages initiative and continuous learning, making this ideal for motivated graduates or career changers seeking to build administrative expertise. Enjoy competitive compensation, comprehensive benefits, and a downtown location with easy public transit access.
Responsibilities
- Manage calendars, schedule appointments, and coordinate meeting logistics
- Handle incoming communications including calls, emails, and correspondence
- Maintain organized filing systems (digital and physical)
- Process expense reports, invoices, and purchase orders
- Support office inventory management and supply procurement
- Assist with onboarding new employees and orientation materials
- Prepare professional documents and presentations
- Coordinate travel arrangements and expense tracking
Qualifications
- High school diploma or equivalent (college degree preferred)
- 1+ years of administrative or customer service experience
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
- Exceptional attention to detail and organizational skills
- Strong written and verbal communication abilities
- Ability to multitask and prioritize competing deadlines
- Professional demeanor with problem-solving aptitude
- Valid Indiana driver's license (if occasional local travel required)